Health Records Department

INTRODUCTION

The department of health records federal medical centre Jabi, Abuja started as a small unit dated back to 2006 at federal staff hospital, Apo. Overtime the department has grown into a pivot point of the hospital specializing in the keeping of medical records and the provision of health information services. Its function also includes clerical/technical services affecting both outpatients and inpatients

The department is currently transiting from manual records system to an electronic records/ database system.

STAFF STRENGTH

It has staff strength of 53 which includes both professionals and non professionals

There are six (6) units of the Health Records department as follows:

1. Registration office
2. Records libraries where patients medical records are stored (there are seven records libraries: adult/main library, paediatrics library, managed care library, private wing library, IVF library, STC library and ANC library)
3. Statistics unit
4. Coding & indexing unit
5. Speciality unit: SOPD Clinics, MOPD clinics, STC clinics etc.
6. Admission and Discharge unit

ACTIVITIES/SERVICES

1. Registration of new patients electronically
2. Retrieval/filing of patient case files
3. Daily/monthly collection and collation
4. Facility attendance
5. Inpatient activities
6. Coding and indexing of inpatient discharge cases (using ICD10)
7. Collation of data for research purposes
8. NHMIS Reports
9. Records visit entering for patient follow up
10. Daily patient attendance entering
11. Appointment system/Booking of patients
12. Archiving
13. Monthly, Quarterly and Yearly reports